Yes, I know, I’ve been remiss and haven’t written a post in 3 days.
No doubt most people are saying, “Thanks, we needed that break.”
Let me explain exactly why ALL of us needed a hiatus.
I do around 200 implementation plans and around 200 annual reports each year for a non-profit agency that receives state funding.
Thursday, there were 9 implementation plans to send out. Each plan has three to five pages that have to be printed front and back. The main printer/scanner/fax/copy machine has a feeder, and a staple feature. When it’s working well, I can make multiple copies of each plan in color, collated and beautifully stapled in under 20 minutes.
Thursday, it decided to let only one page through the feed, and not allow the remainder to go. It meant copying one page (back and front) at a time, and hand-stapling three or four copies (sometimes five copies). As you can imagine, a 20 minute job took about 2 hours.
Unfortunately, the repair people didn’t feel the same urgency as I did about fixing the problem.
On Friday, there were 8 annual reports that had to be completed, copied, and scanned. The reports range from 10 to 80 pages each.
As a reminder, to those who didn’t read my post about it, I have laryngitis from pine pollen and a head that is spinning — when it doesn’t feel like it’s filled with concrete. You can read about that here:
What you might not know is that a few weeks ago — and for no apparent reason — Lumbar number 5 decided it was time to have an inflamed nerve root. You can read about that here:
My left leg felt like it was half there, and the other half had intermittent electric shocks coursing through it, while the lumbar itself felt like it was on fire.
Fortunately, my better half has a cure for that. It’s called an “ice massage.” Take an 8 oz styrofoam cup, fill it 2/3 with water, and let it freeze. Then, use it on the victim’s back. Start making a circular motion around the painful area. As the ice melts, peel away the styrofoam.
At first, it feels like your back is stuck to an iceburg. Then after your screams subside, your back, and the pain within, becomes numb when the inflammation is reduced. I had at least 3 of those a day for the first week. Now, I’m down to about one a week, but I always have an ice pack on my back…unless I’m walking.
I must have walked a mile Thursday and Friday at the office to…
- go back and forth to the copy machine, or
- other people’s offices asking for the status of reports. Not that I didn’t complete my part of the report the first 2 weeks of the month (or so I thought),
- or received the “completed” report and had to ask for missing information face to face.
“Why,” you might ask, “Would you put yourself through that kind of hell?”
It took me 3 months to understand the system used to calculate when the annual reports are due EACH MONTH. I don’t expect you to understand the insanity of it with one post. All you have to do is understand what happens if the annual report doesn’t arrive on time.
If it doesn’t reach the designated person within 60 days before the annual date (when the clock starts again for the next year), there is pay-back. If the report reaches the designated person on the 53rd day before the clock starts again (aka; a week late) let me count the payback:
Average of 24 reports per month.
12 reports x $24 (cost of one service per day) = $288
12 reports x $300 (cost of a different service per day) = $3600
288 + 3600 = $3888. Multiply that by 7 days = $27,216.
That’s more money than I earn in an entire year!
True, not all months are like that. Some months it may be half that much, some months a few thousand dollars more.
I’d already sent out 4 of the reports during the month. The 8 annual reports that had to be out ON FRIDAY would have totaled at least $1400 pay back if they had to wait to be sent ONE DAY out of compliance.
You already know the printer in reception, that is also a scanner and fax, decided it wasn’t going to allow more than one page at a time to be copied, scanned or faxed. It meant that I had to scan 8 documents (10 to 80 pages) on the scanner/printer/copier in my office.
The scanner in my office has the ability to take a professional looking document and skew every page just a little bit. The scan quality is poor and there are times I have to do the scan all over again. It takes at least 3 hours to scan documents that would have taken 20 – 30 minutes using the one in the reception area.